Over the last few weeks, we’ve talked a lot about employee monitoring and its benefits on our blog. Today, we thought we’d take a closer look at our preferred product for productivity tracking, Phoenix Team Analytics.

We’ll go over five key features of this software product so that you can better understand the unique value it could bring to your organisation. Without further ado, let’s get started.

1. Get your daily overview with Team Productivity Pulse

This simple, visual dashboard gives you a simple-to-understand overview of where your organisation is on any given day. You can quickly check productivity levels by team or individual employee in percentage terms as well as the apps and websites they’re using most.

Team Productivity Pulse is the place to go for finding out the top performers of the day and the average number of hours worked by team. You’ll also be able to easily identify employee availability with colour-coded labels.

2. Easily identify productive & unproductive apps and websites

Activity & Productivity Classification is the tool you’ll use to identify which sites and apps help productivity and which ones hinder it. Phoenix Team Analytics classifies a large number of websites and applications automatically and through crowdsourcing, but you also have the power to tailor these classifications to better suit your organisation’s ways of working.

Not only that, you can categorise everything in any way you’d like so that you can easily see how much time is spent on things like messaging apps, social media and productivity suites. And if the classification of certain sites and apps varies by team or employee, you can customise this, too. This way, the time your social media executive spends perfecting your company’s Instagram posts won’t be classified as unproductive time.

3. View app and site usage in real-time

Phoenix Team Analytics allows you to monitor user activity in real-time. This allows you to quickly check in on employees to make sure they’re working in a healthy and productive way. You can check in a few times a day to ensure people are taking enough breaks and that they finish at a reasonable time to avoid burnout and boost employee wellbeing.

You can also set a flexible schedule for monitoring work computers; you should only be collecting data on them when your employees are on company time. You can set your monitoring schedule to ensure your employees have privacy right before and after work as well as during lunch and on evenings and weekends if they bring their work laptop home for personal use. You can choose to monitor employees the whole eight hours they work or just for a brief period of time starting from 15 minutes a day.

4. Understand bigger trends with Activity Reports

You can also generate a number of different reports using Phoenix Team Analytics, allowing you to better understand overall productivity trends within your organisation. You can view productivity reports by date ranges, users, teams and productivity score, just to mention a few criteria.

This way, you can better understand work duration and trends both for in-office staff and those who do remote work. You’ll also be able to uncover sudden spikes in workload in order to better allocate tasks within your team and avoid burnout. Phoenix Team Analytics reports can help you identify down periods of productivity which can be indicative of poor workflows. 

5. Get Activity Alarms when a potential compliance issue rises

Phoenix Team Analytics can also help with your cybersecurity and making sure your organisation stays compliant with GDPR and other legislation. The software comes with built-in alarms you can utilise to alert you to potentially risky behaviours that could expose your organisation to hackers. You can also create your own alerts.

The pre-built alarms will give you a buzz, for example, when it detects USB device activity in order to protect your organisation against the copying of sensitive data. You’ll also get an alert if there’s an attempted visit to a blocked website, such as one containing pornography. You can also set limits on things like social media usage and receive an alert if this rule is broken.

You’ll have a few options on what to do next – and these responses can be automated for ultimate ease. For example, you can capture screenshots for a better understanding of the context of the behaviour that triggered the alert. You will also be able to establish a user risk score for each employee to identify those who regularly engage in unwanted behaviour in order to help them do better.

Get started with Phoenix Team Analytics

Getting started with productivity management through Phoenix Team Analytics is easy – you can visit our dedicated product page for more information about the software. Need more convincing? Have a look through our recent blog posts on productivity and how workforce analytics can help you with this over on our blog.

Give us a call on 0131 5100 100 to get started with Phoenix Team Analytics today.